FlashPermit Inc. · Effective Date: March 2026 · Last Updated: March 2026
app.flashpermit.com | flashpermit.com
Please read these Terms of Service (“Terms”) carefully before using the FlashPermit platform. By creating an account or using our services, you agree to be bound by these Terms. If you do not agree, do not use the platform.
"FlashPermit," "we," "us," or "our" means FlashPermit Inc., a Delaware corporation, operating the permit expediting platform available at app.flashpermit.com.
"Services" means all features, tools, and services provided by FlashPermit, including permit preparation assistance, COMcheck coordination, iPermits submission support, document management, AI-powered code checking tools, and related support.
"Platform" means the FlashPermit web application at app.flashpermit.com, the marketing website at flashpermit.com, and any associated tools and APIs.
"User," "you," or "your" means any individual or business entity that registers for or accesses the Platform.
"Contractor" means a licensed Texas HVAC or mechanical contractor holding a valid TACLA licence number, who registers to use the Services.
"Job" means a single commercial HVAC or mechanical permit request submitted through the Platform.
"AHJ" means the Authority Having Jurisdiction — the local government body responsible for reviewing and approving permit applications, including the City of Houston Development Services Department and Harris County Engineering Department.
The Services are intended exclusively for licensed Texas HVAC and mechanical contractors holding a valid TACLA (Texas Air Conditioning Contractors Licensing Act) licence. By registering, you represent and warrant that:
You are solely responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify FlashPermit immediately at hello@flashpermit.com if you suspect any unauthorised access to your account. FlashPermit is not liable for any loss or damage arising from your failure to maintain account security.
Each contractor or contracting company may maintain one account on the Platform. Creating duplicate accounts is prohibited and may result in suspension of all associated accounts.
FlashPermit provides commercial HVAC and mechanical permit expediting services for Houston, Texas, including Harris County and City of Houston jurisdictions. Our Services include:
FlashPermit is a permit expediting and preparation service. We do not:
The Houston Code Checker tool uses artificial intelligence to provide a preliminary assessment of whether HVAC equipment specifications may meet Houston 2021 IECC minimum efficiency requirements. You acknowledge and agree that:
When you submit a Job through the Platform, you agree to provide accurate and complete information about the scope of work, equipment, property address, property owner, and your TACLA licence details. FlashPermit's ability to provide Services depends on the accuracy of the information you submit. You are solely responsible for any errors, delays, or rejections arising from inaccurate or incomplete information.
FlashPermit charges flat fees per Job as published on the Platform at the time of submission. Current fees are:
Fees are subject to change at any time. The fee applicable to your Job is the fee displayed at the time of submission.
Payment is required in full before FlashPermit begins permit preparation and submission work. Payment is processed via Stripe. By submitting payment, you authorise FlashPermit to charge the stated fee to your selected payment method.
Fees are non-refundable once FlashPermit has commenced work on your Job, which includes beginning COMcheck preparation, document review, or any AHJ communication. If you wish to cancel a Job before work has commenced, please contact hello@flashpermit.com within 24 hours of submission. Cancellation requests received after work has commenced will not be eligible for a refund.
Note: Third-party fees charged by the AHJ, such as permit fees, are separate and not included in FlashPermit's flat fee. These fees are paid directly to the relevant jurisdiction.
FlashPermit will use commercially reasonable efforts to prepare accurate and compliant permit applications on your behalf. However, FlashPermit makes no guarantee, representation, or warranty that:
Permit approval decisions are made exclusively by the AHJ and are outside FlashPermit's control. Delays caused by the AHJ, missing or inaccurate information provided by you, equipment changes, or changes in AHJ requirements do not entitle you to a refund.
You are responsible for the accuracy, completeness, and legality of all information, documents, and materials you provide to FlashPermit. This includes equipment specifications, AHRI certificates, property details, and TACLA licence information. You warrant that all information provided is truthful and does not infringe any third-party rights.
You are responsible for ensuring that all work performed in connection with Jobs submitted through the Platform is carried out in compliance with applicable Texas state law, local codes, and all requirements of your TACLA licence. FlashPermit does not supervise or monitor the physical work performed on any project.
You agree not to:
All content, features, tools, code, branding, and materials on the Platform, including the Houston Code Checker tool and all associated AI models, are the exclusive property of FlashPermit Inc. and are protected by applicable intellectual property laws. You are granted a limited, non-exclusive, non-transferable licence to access and use the Platform solely for your own business purposes in connection with the Services. No other rights are granted.
Documents you upload to the Platform (such as AHRI certificates and equipment data) remain your property. By uploading them, you grant FlashPermit a limited licence to use them solely for the purpose of providing the Services.
Your use of the Platform is subject to FlashPermit's Privacy Policy, which is incorporated into these Terms by reference. By using the Platform, you consent to the collection, storage, and use of your data as described in the Privacy Policy.
The Platform integrates with third-party services including Stripe (payments), Supabase (data storage), Resend (email), DocuSign (e-signatures), and Anthropic (AI processing). Your use of these services is subject to their respective terms and privacy policies. FlashPermit is not responsible for the availability, accuracy, or conduct of any third-party service.
The platform and services are provided “as is” and “as available” without warranties of any kind, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement. FlashPermit does not warrant that the platform will be uninterrupted, error-free, or secure.
To the maximum extent permitted by applicable law, FlashPermit shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, loss of revenue, loss of data, or project delays, arising out of or in connection with your use of the platform or services, even if FlashPermit has been advised of the possibility of such damages.
In no event shall FlashPermit's total liability to you for all claims arising out of or relating to these Terms or the Services exceed the total fees paid by you to FlashPermit in the three (3) months immediately preceding the event giving rise to the claim.
You agree to indemnify, defend, and hold harmless FlashPermit Inc. and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in connection with:
FlashPermit reserves the right to suspend or terminate your account at any time, with or without notice, if we reasonably believe you have violated these Terms, provided false information, or engaged in conduct harmful to other users or the Platform. Upon termination, your right to access the Platform ceases immediately. Any outstanding Jobs in progress at the time of termination will be handled at FlashPermit's discretion.
You may close your account at any time by contacting hello@flashpermit.com. Closing your account does not entitle you to a refund of any fees paid.
These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law provisions. Given that FlashPermit's services are delivered in Texas and its customers operate in Texas, Texas law provides the most appropriate legal framework.
Before initiating any formal dispute, you agree to contact FlashPermit at hello@flashpermit.com and attempt to resolve the matter informally. FlashPermit will make reasonable efforts to respond within 10 business days.
Any dispute, claim, or controversy arising out of or relating to these Terms or the Services that cannot be resolved informally shall be resolved by binding arbitration administered in accordance with the American Arbitration Association (AAA) Commercial Arbitration Rules. Arbitration shall take place in Harris County, Texas. Judgment on the arbitration award may be entered in any court of competent jurisdiction.
You agree that all disputes will be resolved on an individual basis. You waive any right to bring or participate in any class, collective, or representative action against FlashPermit.
You may opt out of the arbitration agreement within 30 days of first accepting these Terms by sending written notice to: FlashPermit Inc., c/o 131 Continental Dr Suite 305, Newark, DE 19713, including your name, email address, and a clear statement that you wish to opt out of arbitration.
FlashPermit reserves the right to modify these Terms at any time. If we make material changes, we will notify you by email at the address associated with your account at least 30 days before the changes take effect. Your continued use of the Platform after the effective date of updated Terms constitutes your acceptance of the revised Terms. If you do not agree to the updated Terms, you must stop using the Platform and close your account.
Entire Agreement: These Terms, together with the Privacy Policy, constitute the entire agreement between you and FlashPermit regarding your use of the Platform and supersede all prior agreements.
Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
No Waiver: FlashPermit's failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision.
Assignment: You may not assign or transfer your rights under these Terms without FlashPermit's prior written consent. FlashPermit may assign its rights and obligations without restriction.
If you have any questions about these Terms, please contact us:
Email: hello@flashpermit.com
Phone: (346) 637-2118
Website: app.flashpermit.com
Registered Address: FlashPermit Inc., 131 Continental Dr Suite 305, Newark, DE 19713
By creating an account on app.flashpermit.com, you confirm that you have read, understood, and agree to these Terms of Service.